Accounts Receivable - Detail
Perform necessary accounting functions required to maintain agency's Accounts
Receivable subsidiary associated systems. Work involves the collection and disposition of
monies owed the state and federal governmental and aid stakeholders and clients of the
agency. Accurately and efficiently process payments remitted to the agency. Records
client data and produce form letters using a variety of Windows application software.
Coordinates with other agency employees and external entities to determine correct
account coding on new fines, penalties, and fees collected by the department. Assists
with the monitoring of daily cash receipts to ensure that all money received is properly
accounted for and deposited timely to meet strict compliance deadlines. Handles
incoming correspondences and aids program area staff with requests. Assists with the
completion of special projects.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Reviews and verify payments that are received from initial entry are correctly sorted, categorized and verified. Enter payment information into the Account Receivables Tracking System (ARTS) ensuring payments are allocated correctly, prepared for deposit, and forwarded to the Voucher team for deposit within the SB245 72 hours mandated deadline.
Researches queries from stakeholders to identify if a payment has been received and correctly allocated in the ARTS subsidiary ledger.
Ensure payments that have been incorrectly allocated are corrected in the ARTS system and sent to the Voucher Team to be correctly entered USAS and CAPPS.
Reviews funds that have been applied to the suspense account and verify that background information has been requested but has not yet arrived and that all research has been completed. Re-allocate funds whose allocation has been identified from the suspense account to the correct account.
Provides in-depth research and investigation into funds that are difficult to allocate using all available resources. Perform background research for collection corrections on funds that have been previously misallocated.
Contacts stake holders by email and/or phone to verify correct allocation information.
Assists in the completion of special projects as and when assigned.
Knowledge Skills Abilities:
Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
Ability to interpret and apply accounting theory to transactions; to work accurately with numerical detail; to analyze, consolidate, and interpret accounting data; and to communicate effectively.
Skill in the use of personal computers, auxiliary equipment, and various software applications.
Ability to work within established deadlines and ability to prepare accurate reports.
Ability to communicate effectively and professionally with clients, providers, agency staff and others.
Skill in problem identification and resolution.
Ability to work under moderate supervision with limited latitude for the use of initiative and independent judgment.
Registration or Licensure Requirements:
Initial Selection Criteria:
Experience in accounting, finance, or related field. State or Governmental accounting preferred.
Experience using automated accounting or customer data base systems.
Experienced user of MS office suite (Word, Excel, Outlook).
Excellent written communications as observed by detail and completeness of information provided on the state application.
Graduated from High School or equivalent. Work experience may be substituted for higher education in accounting or financial field.
An in-office position requiring the flexibility to work early or late when necessary to meet deadlines.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 36B, LS, SK, 3432, 6F0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
Apply Here: https://jobshrportal.hhsc.state.tx.us/ENG/careerportal/Job_Profile.cfm?szOrderID=554129