Grants and Account Receivable Accountant

Remote Austin, TX

Job Title: Grants & A/R Accountant FLSA Status: Exempt

Department: Accounting & Finance Reports To: Accounting Manager

Job Purpose: This position is responsible for working with Resource Development and Programs to maximize the revenue potential from grants by ensuring that all grant expenditures are properly accounted for in a timely basis and in compliance with grantor requirements. Responsibilities include management of grant funds from government entities, foundations, corporations, United Way and individuals. Additional responsibilities include timely and accurate processing of cash receipts, grant and council invoicing, maintenance of various accounts receivable schedules, processing of various journal entries in preparation for month/year end close, generating additional financial reports as requested, and participating in other council events that require financial accountability.

Essential Functions

  • Develop grant budgets, grant designations, personnel expense allocations, grant expenditure tracking, reconciliation of various general ledger accounts, and providing grant financial reports.
  • Use independent judgement for determining grant spending in conjunction with other departments including, Resource Development, Membership and Girl Experience.
  • Coordinate with Resource Development staff to perform monthly revenue reconciliation between Abila MIP and Raisers Edge to ensure accuracy in reporting of all council public support. Provide year end report available for annual audit.
  • Attend cross department meetings with Resource Development, Girl Experience, Volunteer Support teams for strategy discussions regarding funding opportunities, program grants and reporting requirement status updates.
  • Maintain grant expenditure spreadsheets to accurately track grant expenses.
  • Preparation of monthly/quarterly/annual grant invoices and reimbursement requests.
  • Preparation of month-end/year-end close and annual audit revenue schedules.
  • Accurate depositing, coding, and entering of council revenues in a timely manner.
  • Processing of manual credit card transactions.
  • Accurately maintain various accounts receivables schedules.
  • Perform various general ledger account reconciliations and journal entries related to Cash Receipts and Accounts Receivable.
  • Prepare council invoices for Resource Development.
  • Participate in audit of troop financials.
  • Engages in problem-solving skills, by clarifying desired information, researching, locating and delivering findings and solutions.
  • Displays professional demeanor, and integrity at all times.
  • Maintains strict confidentiality and professionalism when handling sensitive information.
  • Adheres to the policies of the Girl Scouts of Central Texas and promotes Girl Scouting in a positive manner to the public as well as to all internal and external customers.
  • Perform cross-training functions and other duties as assigned.

Required Qualifications

  • A minimum of 4 - 6 years of practical experience in accounts receivables, knowledge of accounting theory, concepts and practices applicable to FASB & GAAP accounting requirements/ standards.
  • Excellent analytical, decision-making, and problem-solving skills for monitoring accounting records and resolving accounting problems.
  • Excellent ability to clearly communicate verbally and in writing at all levels.
  • Strong working knowledge of Excel and Word.
  • Attention to detail and accuracy.
  • Demonstrate good customer service, time management, organizational skills, and consistency in productive work habits.
  • Ability to work as a team member and ability to work independently with little supervision.
  • Ability to make a commitment to the philosophy of Girl Scouting, both nationally and locally.
  • Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.
  • Yearly membership in GSUSA is required.
  • Satisfactory results from a criminal background check are required.
  • Membership in GSUSA.


  • A bachelor's degree in accounting, finance or related field or any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Preferred Qualifications

  • Abila MIP experience.

Physical Requirements

  • Frequent sitting, standing, walking, bending and twisting upper body.
  • Capable of lifting up to 30lbs.
  • Capable of viewing computer monitor for long periods.

Environmental Demands

  • Continuous indoor activity and exposure to florescent light.
  • Frequent exposure to computer, video, and other copier emissions.
  • Some outdoor activities and exposure to weather.

Important Note:

The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity.

Job descriptions are subject to change at the discretion of the Girl Scouts of Central Texas.

Girl Scouts of Central Texas is an EOE Employer

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