Inventory Control Specialist II or III

This position will be filled at the Inventory Control Specialist II or III level, depending upon qualifications.

Inventory Control Specialist II ($16.47 – $19.36/hour)

Inventory Control Specialist III  ($18.67 – $23.04/hour)

Inventory Control Specialist II:

Purpose: This position performs duties associated with warehouse and/or inventory management

Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
2. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
3. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information.
4. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
5. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
6. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
7. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
8. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
9. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
10. Operates various types of equipment including a pallet lift and/or fork lift.

Responsibilities - Supervisor and/or Leadership Exercised: None

Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to use various types of equipment, including a pallet lift and/or fork lift
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications: Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.

• Education may substitute for experience up to the maximum of two (2) years.

Licenses and Certifications Required: Valid Texas Class C Driver’s License, if required for the position

• If required for the position, legally mandated training must be completed within 1 year of employment.

Inventory Control Specialist III:

Purpose: This position performs duties associated with warehouse and/or inventory management

Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Plans inventory layouts and/or warehouse operations and coordinates activities of workers.
2. Ensures accuracy and condition of inventoried assets, items shipped, received, or issued and recommends operational improvements
3. Enters, retrieves and/or reviews data recorded in tracking system, creates and analyzes reports and recommends operational improvements.
4. Establishes procedures by consulting with workers, managers and suppliers to ensure the procedures are maintained and compliant with overall objectives of the department.
5. Manages inventory by performing physical counts, identifying variances and reconciling records.
6. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
7. Ensures maintenance of adequate inventory by researching and resolving discrepancies, recommending actions to manage inventory levels, disbursement and disposition of inventory.
8. Manages safety by maintaining compliance with safety guidelines, reporting discrepancies, and recommending corrective action to ensure safety in the warehouse.
9. Supports inventory and/or warehouse operations by recommending inventory layout, providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.

Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to train others
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications: Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity.

• Education may substitute for experience up to the maximum of (2) years.

Licenses and Certifications Required: Valid Texas Class C Driver’s License, if required for the position.

• If required for the position, legally mandated training must be completed within 1 year of employment.

Both Levels - Preferred Qualifications:

• Utility experience and/or experience working in a retail/industrial or warehouse environment
• Strong shipping and receiving experience
• Knowledge and experience working with water, wastewater and serialized parts
• Experience using computerized maintenance or automated inventory management system
• Warehouse operations, inventory management and inventory control experience
• Forklift certification