Rules Coordinator - 567118

Austin, TX

Are you a great writer and an even better technical editor? Do you thrive on developing policy-driven, clearly defined rules, and taking ownership of assignments? Do you know your way around a spreadsheet? If so, we need to talk.

The Program Specialist VI reports to the Manager of the Strategic Support unit of the CFO Business Support Division. The position performs consultative services and technical assistance work in support of all agency rules for fiscal impact determination and development. This position works with all program staff on the rule development process when needed. Serves as a subject matter expert on the CFO rules fiscal impact review process. Routes and tracks CFO rule review projects and assists with editing and drafting rules using standard language from Rules Coordination Office (RCO)guidance. Works with program staff to identify issues, resolve problems and meet timelines. Recommends process improvements. Leads or takes part in relevant workgroups, meetings, and priority projects. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

This position will create efficiencies where opportunities occur. Ensures compliance with program policies and procedures, statutes, and rules. Provides advice to agency and CFO staff by interpreting policies, procedures, rules, regulations, and standards related to the fiscal impact review of rule packets for CFO approval. May oversee the work of others.

Essential Job Functions:

Essential Job Functions:

(30%) Performs consultative and technical assistance work during rule projects. Assists rule program leads on the development and determination of rules fiscal impacts by involving the appropriate budget team staff and following the rulemaking requirements in Texas Government Code Chapter 2001 and Texas Administrative Code Chapter 91 and on the RCO website. May be asked to independently evaluate and work to complete rule packets for CFO approval of high priority projects and during periods of high workload demands on the team lead. Provides guidance to assist managers and program leads on the CFO approval timeline needed to achieve the desired rule effective dates. Works under minimal supervision, with latitude for the use of initiative and independent judgment.

(20%) Provides training and technical assistance to program staff in collaboration with the RCO on the HHS rulemaking process during the implementation phase, rule development phase, proposal phase, and adoption phase when necessary. Training and technical assistance includes critical steps in the rule making process and the documents that must be included in a proposed packet. Provides technical assistance for completing a Rulemaking Fiscal Impact form.

(15%) Tracks all CFO rule packets to ensure they stay on track with the desired timelines and provides status updates as requested by the RCO. Maintains an up-to-date rule project tracking log used to provide weekly rule approval updates. Sends the log weekly to CFO leadership staff and directors for their awareness. Inform team lead, managers, and CFO leadership staff when there are any risks or delays to the timeline and makes recommendations on steps and proposed actions needed to ensure rules meet desired timelines. Before routing rule documents for CFO Approval ensures packets have analyst and manager approval, forms are complete and as needed, and RCOs guidelines have been followed. Coordinates responding to any comments received and maintains version control of all documents. Sends approved rule documents to the RCO when necessary and responds to RCO questions.

(10%) Monitors a centralized rules mailbox to review all rule-project related emails from programs, leadership staff, policy, attorneys, and the RCO. Uses this mailbox to receive rule documents from program staff and to answer any questions received.

(10%) Serves as a primary liaison between program staff, CFO Budget, Provider Finance, CFO leadership and the RCO. This ensures one point of contact who can send questions, requests for information, and requests for new timelines.

(5%) Assists with legislative bill analysis as requested, particularly in relation to impact of proposed legislation on rule promulgation process. Analyzes bills to determine if the bill would require implementation of a rule revision or new rule and provides information regarding timelines for any rule revisions or new rules.

(5%) Documents policies and procedures for the position and maintains electronic records in accordance with unit procedures including keeping electronic records of rule documents, timelines, decision memos and maintaining version control. Develops and edits process documents that document the rule promulgation process and resource documents. Recommends process improvements to support prompt and efficient rules processes.

(5%) Other duties as assigned.

Knowledge Skills Abilities:

Knowledge of agency rule and policy making.

Knowledge of the legislative process.

Skill in financial and policy analysis.

Skill in the use of a computer and applicable software including Excel, SharePoint, PowerPoint, and Word.

Skill in drafting and editing written documents.

Skill in performing research.

Skill in developing interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships.

Ability to identify problems, evaluate alternatives and implement effective solutions.

Ability to communicate effectively, orally and in writing.

Ability to set and manage priorities.

Ability to organize and develop work plans and adhere to strict deadlines.

Registration or Licensure Requirements:

Initial Selection Criteria:

Bachelor's degree, Master’s Degree preferred, from an accredited 4-year college or university with a major in business administration, finance, government or other relevant field of study. Experience in financial analysis, researching and analyzing federal or state laws, regulations and policies. Experience may be substituted for education requirement on a year for year basis.

Additional Information:

Requisition Number 567118

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.

Your application must be complete and contain all the requested information. Job histories must demonstrate how you meet the initial selection criteria at a minimum.

MOS Code:

46Q, MC, 340, 4341, 3N0XO

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

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