Utility Logistics & Planning Coordinator

Austin, TX +1

This position will provide procurement and inventory management support to Austin Water’s wastewater treatment plants and service facilities.



Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


  1. Collaborates with operations and maintenance supervisors to ensure timely planning of infrastructure improvement and heavy maintenance projects through scheduled allocation of material, supplies, equipment, tools, and other resources needed by work crews. Forecasts material, supplies, equipment needed in advance of projects.
  2. Ensures optimal inventory of important material and supplies by researching and resolving discrepancies, recommending remedial actions to manage inventory levels, and disbursement of inventory. Initiates reconciliation of stock and ensures product adjustments are properly applied.
  3. Identifies, locates, obtains, and arranges for delivery of requested material and supplies. Receives, sorts, logs, and distributes all incoming material and supplies.
  4. Monitors and updates stock item forecasts and minimum and maximum stock levels for commonly used material/supplies.
  5. Contributes to the annual budget process for treatment plants/field operations divisions by providing data and insight into patterns of how and when materials, supplies, equipment are utilized.
  6. Coordinates with departmental purchasing group in developing requests for bids/requests for proposal, procurement of material. Coordinates with vendors and departmental purchasing group to ensure timely arrival of material within allotted budget.
  7. Maintains, updates, and audits inventory control and work order databases. Reconciles database through ensuring purchases are accurately reflected.
  8. Adjusts inventory control and work order databases by adjusting inventory control parameters and adding, changing, and removing stock item data.
  9. Generates reports for inventory reconciliation, budget planning, and preventive maintenance schedules.

Responsibilities – Supervisor and/or Leadership Exercised:

None.


Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


  • Knowledge of Federal, State, and Local laws.
  • Knowledge of commodities and assets related to treatment plant or utility field operations.
  • Knowledge of purchasing/procurement methods and procedures.
  • Knowledge of inventory control methodology.
  • Knowledge of relational databases for data entry, data queries, and generating reports.
  • Knowledge of City practices, policies, and procedures.
  • Ability to work as an individual contributor with limited oversight.
  • Ability to establish and maintain effective communication and working relationships with City employees and the public.
  • Ability to perform essential duties in an industrial environment with exposure to a variety of motorized equipment, spare parts, tools, oil and lubrication, corrosive liquids, and other potentially hazardous materials.


Minimum Qualifications:

  • Graduation with an Associate degree from an accredited college or university in a related field, plus two (2) years of experience related to logistics or material management.


  • One (1) year of additional relevant work experience may substitute for the required degree with a maximum substitution of two years.


Licenses and Certifications Required:

None.


Physical Requirements:

Ability to walk, stand, sit, bend, stoop, twist, push, pull, climb, kneel, crawl, and lift/carry up to fifty (50) pounds.


Preferred Qualifications:

  • Effective customer service skills with internal and external customers and vendors, and the ability to communicate technical information to a non-technical audience.
  • Experience monitoring and tracking inventory and researching hard-to-find parts and/or appropriate replacement options when needed.
  • Experience with purchasing, finding appropriate vendors, bids, and contract management and monitoring.
  • Experience in logistics working for Utility or a similarly regulated entity.
  • Strong problem-solving skills and the ability to make appropriate decisions independently.
  • Basic budget monitoring and reconciliation experience, including managing multiple purchase requests that may occur at one time.
  • Ability to travel to more than one work location.


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