Utility Logistics & Planning Coordinator

Austin, TX

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Collaborates with operations and maintenance supervisors to ensure timely planning of infrastructure improvement and heavy maintenance projects through scheduled allocation of material, supplies, equipment, tools and other resources needed by work crews. Forecasts material/supplies/equipment needed in advance of projects. 

2. Ensures optimal inventory of important material and supplies by researching and resolving discrepancies, recommending remedial actions to manage inventory levels, and disbursement of inventory. Initiates reconciliation of stock and ensure product adjustments are properly applied. 

3. Identifies, locates, obtains and arranges for delivery of requested material and supplies. Receives, sorts, logs, and distributes all incoming material and supplies.

4. Monitors and updates stock item forecasts, minimum and maximum stock levels for commonly used material/supplies. 

5. Contribute to the annual budget process for treatment plants/field operations divisions by providing data and insight into patterns of how and when materials / supplies / equipment are utilized.

6. Coordinates with Departmental Purchasing Group in developing requests for bid/requests for proposal, procurement of material. Coordinate with vendors and Departmental Purchasing Group to ensure timely arrival of material within allotted budget.

7. Maintains, updates, audits inventory control and work order databases. Reconciles database through ensuring purchases are accurately reflected.

8. Makes adjustments to inventory control and work order databases by adjusting inventory control parameters, adding, changing, and removing stock item data

9. Generates reports for inventory reconciliation, budget planning, preventive maintenance schedules.

Responsibilities- Supervision and/or Leadership Exercised:


Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of commodities and assets related to treatment plant or utility field operations

• Knowledge of purchasing/procurement methods and procedures

• Knowledge of inventory control methodology

• Knowledge of relational databases for data entry, data queries, and generating reports

• Ability to work as an individual contributor with limited oversight

Minimum Qualifications:

  • Associate’s degree in a related field, plus two years of experience related to logistics or material management.
  • One year of additional relevant work experience may substitute for the required degree with a maximum substitution of two years.

Licenses or Certifications:

  • None.

Preferred Qualifications:

  • Utility experience and/or experience working in a utility or a similarly regulated entity
  • Strong experience utilizing a computerized maintenance or asset management system
  • Experience in monitoring and tracking inventory, and researching hard-to-find parts and/or appropriate replacement options when needed
  • Effective customer service skills with internal and external customers and vendors, and the ability to communicate technical information to a non-technical audience
  • Strong problem-solving skills and the ability to make appropriate decisions independently
  • Basic budget monitoring and reconciliation experience, including managing multiple purchase requests that may occur at one time
  • Experience with purchasing, finding appropriate vendors, bids, and contract management and monitoring
  • Ability to travel to more than one work location

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