Administrative Assistant IV

Austin, TX

WE ARE TCEQ

Are you ready to make a positive impact in Texas? At Texas Commission on Environmental Quality, protecting the environment is at the heart of everything we do. Choose a career where your perspective, passion, and skills are valued.

We strive to protect our state’s public health and natural resources consistent with sustainable economic development. Our goal is clean air, clean water, and the safe management of waste.

TCEQ employees get some great perks, including a hybrid work schedule, paid leave, health insurance, and state and federal holidays. See Benefits and Perks at TCEQ.

TELEWORK

This position offers an opportunity for a hybrid work schedule with a minimum 2-day work in office.

YOUR FUTURE TEAM

As part of TCEQ’s Office of Air, you would contribute to protecting and restoring Texas’ air quality. See details about what we do.

This position is a member of our Air Grant Division.

WHAT YOU WILL DO

As a part of the division’s Air Grant team, our Administrative Assistant V will play a key role in achieving TCEQ’s mission. You would use your skills and experience to:

Organize and maintain hard-copy and/or electronic filing systems. Track record retention schedules and serves as the division archive coordinator. Assist with other document processing duties including the assembly of contract file folders, making photocopies, scanning documents for electronic storage, preparing envelopes/labels, and mailing grant documents.
Provide back-up support to the division receptionist, greeting visitors and answering telephone calls, providing information to callers, taking messages, and/or referring visitors/callers to internal subject matter experts. Sorts, logs, and distribute incoming mail in accordance with Standard Operating Procedures (SOPs). Monitors program email accounts and distributes incoming emails in accordance with SOPs.
Prepare monthly division newsletters and presentations for quarterly division meetings. Works with section managers and team leaders on gathering monthly updates to share with division staff. Prepare and distribute surveys or polls for division staff to complete. Prepare tenure and employee of the quarter awards.
Order, organize, and maintain an adequate inventory of office supplies. Works with staff and the division purchaser on procuring supplies to support the day-to-day operations of the division. May process travel authorizations and travel reimbursement requests for division staff.
Track the receipt of public information requests (PIRs) and deadlines for providing responsive information. Assist the Work Leader in gathering responsive information and the redaction of personally identifiable information. Ensure responsive information is provided to requestor(s) within established deadlines and PIRs are closed out in accordance with SOPs.

Qualifications

MINIMUM QUALIFICATIONS

Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.
Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

Two years as an Administrative Assistant IV at TCEQ.

PREFERRED QUALIFICATIONS

Experience maintaining hard-copy and/or electronic filing systems.
Experience responding to public information requests.
Experience answering a multi-line phone system in a fast-paced, customer service environment.
Experience processing travel requests and travel reimbursement requests.
Experience purchasing goods and/or services for a government entity.

TRANSCRIPTS / COLLEGE HOURS OR COURSE WORK

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the minimum qualification requirements outlined above.

CURRENT TCEQ EMPLOYEES

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Administrative Assistant V state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Administrative Assistant V series.

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under ‘Occupational Category’ for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.